Free Party Checklist & Run Sheet Generator
Plan the party. Remember the details. Enjoy the day.
Create a personalised party checklist and day-of event run sheet based on your celebration, guest numbers, timing, location and what you actually have planned. From setup and food to decorations, helpers and pack down, this free tool helps you organise the little details before they become last-minute jobs.
Free Party Checklist & Event Run Sheet Generator
Not sure what needs to happen between choosing a party date and welcoming your guests? Tell the planner a little about your event and use it to create a practical plan for the lead-up, setup, celebration and pack down.
Before the party
Organise the jobs that need doing before your event, including venue, food, decorations, suppliers, activities and personalised party items.
On the day
Turn your event timing into a simple run sheet so you know what should happen, roughly when it should happen and where helpers may be useful.
After the fun
Remember practical end-of-event jobs such as packing decorations, cleaning up, collecting belongings and checking hired spaces.
Create Your Party Checklist & Run Sheet
Add your event details below. Choose how organised you already are and what your celebration includes so your plan can focus on the things that are actually relevant to you.
Having trouble loading the planner? Open the Party Checklist & Run Sheet Generator in a new tab.
What Can the Party Planner Help You Organise?
Every celebration is different, so your checklist should be too. Choose the areas that apply to your event and skip the ones that don't.
🎉 Event planning & setup
- Decorations and styling
- Venue hire and venue access
- DIY event setup
- Outdoor party setup
- Custom printed decorations
- Suppliers and vendors
- Volunteers and helpers
- Pack down and cleaning
🍰 Food, fun & special moments
- Party food and catering
- Drinks and refreshments
- Cake and desserts
- Games and activities
- Entertainment
- Speeches and formal moments
- Photos and gift opening
- Party bags and favours
How the Free Party Planner Works
You don't need a spreadsheet, complicated template or event planning experience.
Tell us about the event
Add your event type, date, timing, guest count, location and optional theme or colour scheme.
Choose what's included
Select food, decorations, cake, activities, photos, suppliers, speeches, favours and any other parts of your celebration.
Use your personalised plan
Work through your checklist before the event and use your run sheet to help keep the celebration moving on the day.
A Party Checklist for Almost Every Celebration
Use the planner for small backyard parties, milestone celebrations, family events, school functions, community gatherings and more.
Party Checklist vs Event Run Sheet: What's the Difference?
Party checklist
Your party checklist focuses on what needs to be organised and completed before, during and after your celebration.
Event run sheet
Your run sheet focuses on timing. It helps put the day's important jobs and moments into a practical order.
Why use both?
One helps you get ready. The other helps you stay organised once the event begins, especially when friends, family, staff or volunteers are helping.
Now Make Your Party Look Amazing 🎉
Once your checklist is under control, bring your celebration together with personalised decorations, banners, labels, party bags, stickers and signs made for your theme.
Free Party Planning Checklist & Event Run Sheet Australia
Our free Party Checklist & Run Sheet Generator is designed to make planning birthdays, baby showers, weddings, engagements, milestone celebrations, BBQs, school events, corporate functions and community events easier. Instead of starting with a generic printable party checklist, you can enter details about your own event and focus your planning on the areas that matter to you.
Use the tool as a birthday party checklist, kids party checklist, wedding run sheet, baby shower checklist, event planning checklist or day-of event schedule. It can help you think through decorations, food, drinks, cake, activities, entertainment, speeches, photography, party favours, venue requirements, suppliers, helpers, DIY setup and pack down.
Katie J Design & Events creates personalised party decorations in Australia and offers a growing collection of free online party planning tools to help make organising celebrations easier. Once your planning is sorted, explore our personalised banners, signs, stickers, labels, chocolate wrappers, water labels and party bags to help bring your event together.
Party Checklist & Run Sheet FAQs
Yes. The Party Checklist & Run Sheet Generator is a free online party planning tool from Katie J Design & Events.
An event run sheet is a simple timeline or schedule showing the order of important jobs, activities and moments during an event. It can be particularly useful when several people are helping with setup, food, entertainment or other parts of the celebration.
A party checklist focuses mainly on what needs to be organised or completed. A run sheet focuses on when important things should happen during the event. Using both can make the lead-up and the event day easier to manage.
You can use it for birthdays, first birthdays, baby showers, weddings, engagements, anniversaries, BBQs, family celebrations, school events, community events, corporate events and many other occasions.
Yes. You can tell the planner how organised you already are, including if you are planning at the last minute or only need help with a day-of run sheet.
The generator is designed as a practical planning aid rather than a substitute for professional advice. Always adjust your plan for your venue, suppliers, guests, weather, safety requirements and the specific needs of your event.
🎉 Need help with food, games, balloons, party favours, gifts or wording too?
Explore all of our free Handy Party Tools →